Client Web Form Procedures
Please submit the following information for each user:
User ID: ____________________________________
Password (Please include uppercase, lowercase, and numbers): _______________________
Access Type: Entry Level or Administrator*
Last Name: _______________________________
First Name: _______________________________
*Entry Levels are given access to add records only; Administrators must be manager level employees and are given access to add and update records and assume full responsibility for all content approved via their login and are subject to penalties prescribed by WVU for inappropriate content. All users are expected to follow WVU’s guidelines regarding appropriate content and refrain from the use of foul, objectionable and/or inappropriate language. http://oit.wvu.edu/oit/aboutoit/policy/ioit-3.php
Once we receive the required information, the following steps will be required to submit items to the database. We ask that you have at least eight items in the database to be displayed at all times. If the database does not contain enough items we will remove the page from the sequence of pages being played. An e-mail will be sent when your database falls below five items.
1. Access http://infostations.wvu.edu/
2. Click on the “Department Name” you will be updating
3. Enter User ID and Password
4. To add records click on “Department Add Records” link, complete all fields and click “Add Record”. Added records will NOT appear on the screens until they have been approved from the update screen.
5. To update / approve records (Administrators only) if on the “Add Records” screen click on click on “Department Home” and then click on “Department Update Records”.
a. Unapproved records will always show up first. Approved records will have a light colored check mark in the approved box.
b. If a record needs changed or approved click on “Edit Page”.
c. Make necessary changes and if ready for approval click next to “Approved” to place a checkmark. Once an item is marked approved it will immediately be added to the items being displayed on our screens throughout campus.
d. Click “Update Record” to send changes to the database.
e. Repeat steps b – d for each record that needs approved.
f. When all changes are complete, click on “Log out”.
g. All records that are past their end date will be deleted from the database.
h. Do Not Use Hard Returns At The End Of Lines. Allow the text wrap to take care of this for you. Remember, the Information Stations are designed to display quick, one paragraph summaries of your news and events.
If you have any questions or problems accessing the web forms, please contact Jennifer Gillum at (304) 293-0534 or Jennifer.Gillum@mail.wvu.edu
Please sign and fax agreement to (304) 293-4762.